General Purpose Grants

We are a responsive, general purpose funder. We have two main grant programs, aptly named Small and Large.

Learn more about Priority Funding Areas & Guidance Policies.

How to Apply for a Grant

Our application process is straightforward, and we hope fairly simple. It is important that your project is well planned before approaching us for funding, and that your budget is finalized.

Step 1: Determine Eligibility

How to Apply

Step 1: Log in to online system

Log in to the online application system. Your application coversheet will be an available form. It should be populated with information from your LOI. Be sure all the fields are filled.

Step 2: Download templates

Download and complete the most current Application Templates. We recommend creating a desktop folder for all related documents and templates.

Step 3: Compile documents

Compile additional documents. A list of required documents is below. You will be asked to upload these files at the end of your application.

Step 4: Upload, review, submit

Upload, review and submit application. The online system will walk you through uploading all documents and information. A confirmation email will be sent upon submittal. Be sure the email is confirming submittal and not just saving.

Check Eligibility and Guidance Policies

Make sure that you are eligible for funding.

View all eligibility requirements

Submit Letter of Inquiry - Large Grants Only

The Letter of Inquiry, or LOI, is only required if you are applying for a large grant. Small grant applications can be submitted by logging in. It will be reviewed by the Board of Trustees and you will either be invited to submit a full application, or be declined. This process includes a short eligibility quiz, contact information, a brief description of your organization, your proposal and a budget overview. This process can take several weeks to complete.

Get started with your Letter of Inquiry

Step 2: Full Application

How to Apply

Step 1: Log in to online system

Log in to the online application system. Your application coversheet will be an available form. It should be populated with information from your LOI. Be sure all the fields are filled.

Step 2: Download templates

Download and complete the most current Application Templates. We recommend creating a desktop folder for all related documents and templates.

Step 3: Compile documents

Compile additional documents. A list of required documents is below. You will be asked to upload these files at the end of your application.

Step 4: Upload, review, submit

Upload, review and submit application. The online system will walk you through uploading all documents and information. A confirmation email will be sent upon submittal. Be sure the email is confirming submittal and not just saving.

Templates

Required Templates

Important Notes

  • We routinely update our templates, please download the most current version.
  • Please submit the templates in the original format or .pdf. Other formats will not open in our system.
  • Please do not alter or reformat the templates. They may not be pretty, but we like them.
  • Each completed template must be uploaded individually to the matching required title found on the last page of the application. This process is similar to attaching a file to an email.

Additional Required Documents

During the application process we will ask you for the following documents. Please have these documents ready before applying:

  1. Executive Director Resume
  2. Board Chairperson's Resume
  3. Balance Sheet or Statement of Financial Position (no older than 2 months, in GAAP format)
  4. Income/Expense Sheet-also called a Profit & Loss, or Statement of Activity (no older than 2 months, in GAAP format)
  5. Current Financial Audit or OMB Circular A-133 if available. If you do not have either of these, attach a page stating this. We are aware that many smaller organizations won't have these documents.
  6. IRS Form 990 or Confirmation Postcard-most current tax year
  7. Current Annual Report if available
  8. Estimate or quote (if capital request)
  9. Letter of Agreement or MOU (if partnership or collaboration)

Attend Grant Writing Workshop (optional)

Throughout the year, SMCF holds pre-application workshops at various locations. This step-by-step walk through of our application is free and all are welcome. Attendance is not required, but encouraged, especially for newer organizations or grant writers.


Submit Full Application

If your Letter of Inquiry is accepted by our team, you will receive an email invitation to submit a grant application. The invitation will contain instructions, deadlines, and staff contact information. We strongly advise that you review the instructions immediately. There are items that must be addressed in advance of your submittal.

The majority of the full application is comprised of templates that you will download, complete, and upload back to the application in the same manner as the budget template for the LOI.

Get started with your Application

Step 3: Grant Acceptance

How to Apply

Step 1: Log in to online system

Log in to the online application system. Your application coversheet will be an available form. It should be populated with information from your LOI. Be sure all the fields are filled.

Step 2: Download templates

Download and complete the most current Application Templates. We recommend creating a desktop folder for all related documents and templates.

Step 3: Compile documents

Compile additional documents. A list of required documents is below. You will be asked to upload these files at the end of your application.

Step 4: Upload, review, submit

Upload, review and submit application. The online system will walk you through uploading all documents and information. A confirmation email will be sent upon submittal. Be sure the email is confirming submittal and not just saving.

Attend Check Presentation

Each quarter, SMCF holds a Check Presentation at the Confederated Tribes of Grand Ronde Governance Center. We invite all of our grantees to Grand Ronde to meet members of Tribal Council, the Board of Trustees, and staff, and receive their grant checks. This is a great opportunity learn about a range of crucial work being done in our communities.


Understand Reporting Responsibilities

At the conclusion of your grant period (12 months) you will be asked to submit a grant report, detailing your project and its outcomes. Demographic information will be requested, in addition to a recap of spending.

Download Final Report Form

Please email your completed report to Program Coordinator Angela Sears

angela.sears@thecommunityfund.com